WE ARE HIRING ...

Admin Support: (Lunenburg County Adult Learning Opportunities Program)
Part-time: 37.5 hours per week from September 2023 – June 2024
Position Scope
Under the direction of Employment Solutions Society, working closely with community partners, and applying good practice principles, the Admin Support staff member ensures the efficient operation of the office, and support the work of other Adult Learning staff.
Main Duties and Responsibilities:

• Answer general phone inquiries
• Greet learners/suppliers/visitors to the organization in a professional and friendly manner
• Engage first time visitors and assess visitors service needs and refer to the appropriate program
• Prepare information packages, brochures etc
• Replenish information packages and develop new forms as requested by staff and management.
• Promote programs to community agencies and attend events as required
• Receive and coordinate referrals from learners and organizations
• Manage class participation and registration.
• Provide data entry for staff and management into LaMPSS service registration system
• Log statistics
• Ensure all rooms are in good order for classes prior to the class and that all things are cleared away and room back in order after classes.
• Code and file material according to the established procedures and maintain confidentiality of files.
• Assist with the coordination, orientation and scheduling of volunteer tutors
• Assist the Executive Director with the preparation and submission of proposals and reports
• Social Media  - advertise programs; facebook page content
• Trouble shoot computer hardware and software issues and perform weekly computer updates/maintenance for computers.
• Flexibility to work evenings until 8pm when required

REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL ATTRIBUTES
Admin Support must have:

• Proficiency in the use of computer programs
• Proficiency in the use of office equipment
• Excellent Communication and Interpersonal skills
• Excellent Customer Service skills
• Excellent problem solving and decision making skills

• Excellent Organizational skills
• Exercise privacy and confidentiality
• Clean criminal record check
• Valid NS Drivers license and access to reliable transportation

Admin Support must be able to:

• Work collaboratively with other staff members
• Access and effectively use information and communications technology; conduct research
• Adhere to inclusionary practice, ethical decision making and respect for diversity
• Commit to professional development and career self-management

Qualifications:

• A diploma in business administration or information technology
• Experience in related field an asset

Salary Range: $32,672.00 - $35,334.00 based on 39 weeks
Employment Solutions Society is committed to having a team reflective of the region’s diversity and welcome applications from First Nations, African Nova Scotians and other racially visible persons. Persons with disabilities, persons of minority and women in occupations or positions where they are under-represented. If you are a member of one of the equity groups, you are encouraged to self-identify on your cover letter or resume.

​To apply for this position email your resume and cover letter in an MS word Format merged into one document to the attention of Margaret Matthews, Executive Director, mmatthews@empsolutions.ca with the subject line, Admin Support.
Please note only emailed applications will be considered no telephone calls please